Medical Secretary/Waiting List Co-Ordinator
Job Description
Job summary
An exciting opportunity has arisen for a motivated and well organised individual to join our Secretarial Team in the Musculoskeletal Service at the Northern General Hospital working for the Sheffield Hand Centre Consultants and the Podiatric Surgery Department.
The post holder will ensure that designated clinical service is supported by an efficient and effective secretarial and clerical system, including audio typing.
The post will be based in the Hand Surgery Services - Northern General Hospital
Working Hours/Pattern: 18.75 hours per week
Main duties of the job
To provide exceptional secretarial and clerical support to the Secretarial Team in MSK, in order to deliver a comprehensive and efficient service within a department that covers Diagnostics, Trauma, Outpatient and Elective Surgery.
To support the medical secretarial and administration personnel in providing a high standard of secretarial, administration and clerical support to the medical staff, their team, patients and other users of the service. This shall predominately involve the co-ordination and typing of clinical correspondence within set time limits and managing and scheduling inpatient waiting lists and staff queries.
About us
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
This vacancy is advertised on a fixed term contract basis for a period of 6 months due to the post being recruited as part of a limited term project within the Trust. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the requirement for the post to be maintained as a part of the project's implementation and the timescales associated with this.
Please also note any secondment must first be agreed with your current line manager.
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- GCSE English Language and Mathematics Grade C/4 or above or equivalent qualifications or experience
- Typewriting/secretarial qualification or equivalent qualification/experience
Desirable
- NVQ3, OCR/RSA3, ECDL or equivalent experience or qualifications
Experience
Essential
- Significant experience of working in an NHS setting.
- Experience of working with NHS Data Systems
- Experience of secretarial, administrative and clerical tasks.
- Experience of working in a busy office environment with an understanding of administrative and clerical procedures
- Demonstrable track record achieving deadlines and targets
- Audio typing experience
- Experience using Microsoft Office and similar I.T. packages
- Supporting in management and scheduling of surgical waiting list
- Patient pathway / 18 week knowledge
- Responsible for ordering and maintaining office supplies/stationery
Desirable
- Working knowledge of the Lorenzo patient administration system (or similar)
- Knowledge of medical terminology
- Medical audio typing experience
- Previous waiting list experience
- Previous experience of placing orders via Integra finance system or similar system.
Further Training
Essential
- Excellent written and verbal English language communication skills
- Excellent standard of spelling and grammar
Desirable
- Medical secretarial qualification and/or training
- Methodical and accurate approach to working
Special Skills/Aptitudes
Essential
- A positive, polite and professional attitude to meet service needs with good demonstrable customer service skills.
- Excellent I.T. literacy and keyboard skills including the use of Microsoft Office software packages
- Ability to work under pressure in a fast-paced environment
- Good organisational skills and ability to work to deadlines
- Ability to work both independently and as part of a team
- Working knowledge of confidentiality, related legislation and codes of practice
Other Factors
Essential
- Willingness to work flexibly when required
- Willingness and ability to travel to other hospital sites when required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Northern General Hospital
Herries Road
Sheffield
S5 7AU
