Medicines Governance Team Administrator
Job Description
Job summary
Do you have good admin skills? Are you efficient and motivated? Is patient safety important to you? Then come and join our Medicines Governance Team in the Pharmacy Department.
This post is an integral part of the team supporting the important work of ensuring the safe use of medicines across the Trust.
Our Medicines Governance Team Administrator will act as the Medicines Governance Team administrator, providing clerical and administrative support for medicines governance activities within pharmacy. They will support the Medicines Governance Team in monitoring, reporting and auditing medicines safety & security across the Trust. They will also co-ordinate and maintain the Patient Group Direction (PGD) work.
Main duties of the job
As the team administrator you will provide secretarial and administrative support to the team, arranging meetings, preparing agendas and taking minutes. Key meetings include the quarterly Medicines Governance Committee. You will also manage and maintain the workplans for the team including for the policies and procedures that are reviewed within the department, along with managing the team email. Word processing skills are essential, as is proficiency with Microsoft packages, particularly Word and Excel and a good understanding of information security & confidentiality. Being proactive and using your own initiative are skills we value within the team.
About us
The Medicines Governance Team consists of just three staff members working alongside the wider Pharmacy Department and works closely with other teams across the Trust especially the Central Patient Safety Team. We work as part of a close knit group of staff who are patient focussed, dynamic and supportive.
If you would like to visit or discuss the role please get in contact.
Why Work With Us
Job responsibilities
Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification.
Person Specification
Qualifications and Experience
Essential
- Good standard of general education to include GCSE maths and English or equivalent
- Experience of administrative duties
- Good knowledge of Microsoft Office and Excel
- Experience of taking meeting minutes
- Competent keyboard skills
- Able to problem solve
- Ability to work under pressure, prioritise and meet deadlines
- Excellent communication skills both verbal and written
- Good interpersonal skills
- Self-reliant, motivated and resourceful
- Reliable, ethical and acts with integrity
- Ability to adapt and learn from change
- Demonstrable team working skills
- Able to work under own initiative and as part of a team
- Ability to prioritise workload &/or time
- Positive attitude, problem-solving approach.
- Attention to detail
Desirable
- Secretarial NVQ Level 3 qualification or equivalent experience
- IT qualification
- Knowledge of Trust patient information administrative and information systems
- Knowledge of IHCS, Datix
- Experience of participating in audit
- An understanding of medicines safety and clinical governance issues relating to medicines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Torbay and South Devon NHS Foundation Trust
Address
Torbay Hospital
Lowes Bridge Road
Torquay
TQ2 7AA
