PA and Finance Assistant
Job Description
Job summary
Due to the retirement of the Finance Manager we are seeking an Admin and Finance Assistant to support our Practice Manager and finance department with daily admin and accounting tasks. The ideal candidate will be organised, able to learn new skills quickly with attention to detail, pro-active and capable of multi-tasking in a fast-paced environment. They will need to be flexible and adaptable to work for the NHS which is an ever changing environment.
This is an exciting opportunity to work within the practice business team.
Main duties of the job
Key Responsibilities:
Finance Support
Manage mailboxes and petty cash
Assist with financial reconciliations
Assist with month end claims
Prepare the monthly payroll
General finance admin
Admin Support to the Practice Manager
To support the practice manager in the effective administration and management of the practice. The PA to the practice manager will work under the direction of the practice manager and Partners striving to enhance a number of key systems in both clinical and administrative areas.
HR Support
Identifying areas for improvement to enhance patient services
Support Practice Manager in the compilation of practice reports
Complaint Support
About us
Situated in the town of Swanley, conveniently located just off the M25/A20, Swanley Medical Practice is an integral part of the NHS, dedicated to providing high-quality healthcare services to our community. Our practice operates across three sites: The Cedars and The Oaks in Swanley, approximately two hundred meters apart, and the third in the village of Hextable. With a patient list of 25,000, we boast a dedicated team, including GP Partners, Salaried GPs, Clinical Pharmacists, Advanced Nurse Practitioners, Nurses, HCAs, and other clinicians from our Primary Care Network. Notably, we are also a GP Training Practice. We are looking to build on our existing team, we are currently training a Nurse Associate and have four Trainee Gps.
The practice prides itself on its bustling and forward-thinking environment, supported by a robust network of professionals. As part of our commitment to our team members, we offer a comprehensive benefits package, which includes competitive salary, NHS Pension, flexible working hours, car parking facilities, and comprehensive training and development opportunities.
Job responsibilities
Key Responsibilities:
Finance Support
Manage mailboxes and petty cash
Assist with financial reconciliations
Assist with month end claims
Prepare the monthly payroll
General finance admin
Admin Support to the Practice Manager
To support the practice manager in the effective administration and management of the practice. The PA to the practice manager will work under the direction of the practice manager and Partners striving to enhance a number of key systems in both clinical and administrative areas.
Supporting the practice manager with projects, systems and procedures
Arranging meetings, preparing agendas and producing minutes when needed
Undertaking tasks in areas of change management and continuous improvement
Providing key performance information when requested
Friends & Family Survey
HR Support
Contributing to the development, implementation and embedding of an effective practice training program for all staff
In conjunction with the practice manager, set and monitor performance targets, identifying areas for improvement to enhance patient services
Support Practice Manager in the compilation of practice reports
To provide appropriate assistance to the Practice Manager in day-to-day activities and duties
Complaint Support
Person Specification
Skills
Essential
- Attention to detail
- Good verbal and written communication skills
- Fast Learner
- Team Player
- Confidentiality
Desirable
- Medical Knowledge
- Advanced IT skills - PowerPoint, Graphs, Presentation software, AI
Qualifications
Essential
- Required
- GCSE Maths A-C (5-9) and English
- Good IT and Excel skills
Desirable
- Qualified to NVQ level 3
- Qualified to A levels
Experience
Essential
- Experience of GP Practice finances
- Experience of working for a GP Practice
Desirable
- Zero and Iris Payroll
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Swanley Medical Practice
Address
Swanley Medical Practice
26 Swanley Centre
Swanley
BR8 7AH
Employer's website
https://swanleymedicalpractice.co.uk/index.aspx (Opens in a new tab)
