PA of GP (Medical Secretary) - Part Time - 24 hours per week
- NHS
- Part Time
- Eastbourne
- 15279.98 - 15542.78 a year
Job Description
Job summary
To act as Personal Assistant to the GPs carrying out tasks, assisting the GPs with daily admin and referrals under the supervision of the Office Manager (Compliance). The PA will undertake a range of administrative duties supporting the GPs as well as general support to the wider team at VMC.
Main duties of the job
The following are the core responsibilities of the PA. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:
Carrying out all GP requests (i.e. sending results, booking follow up appointments, booking tests, phoning patients/ consultants)
First point of contact between Admin and GPs
Triage GP tasks and Docman
Arrange interpreters if required and interpreter claims
MCCDs /Death certs & liaise with coroner
Cremation forms & liaise with funeral directors
Action tasks and Docman received from admin teams and clinicians
Ensuring the GPs action tasks/Docman/paperwork within deadlines
Transcribing referrals and completing referral forms
Arranging relevant 2WW samples and scans
Sending/receiving and uploading emails
ERS system
Scanning of necessary documents/results
Support with private work
Engage consult
2WW audits / UBRN audits
SARS
Continuing healthcare claims and providing records
About us
About Victoria Medical Centre
We are now settled into our ultra-modern purpose-built premises post-merger - built in 2021. We are a training practice for Foundation doctors and GP trainees, with 30,000 patients, 33 consulting rooms, 2 operating suites and a private suite. We also have a training academy, daily training huddles, clinical meetings, an active PCN. A branch surgery and separate open access mental health hub in the Foundry, both located in the towns main shopping centre.
Our aim is to improve accessibility to healthcare, working with a variety of Health Care professionals within VMC and our Primary Care Network. If you would like to work in a modern GP Practice, enjoy working with technology and keen to improve the future of Healthcare, this is the role for you.
Benefits of working at Victoria Medical Centre:
- Enrolment to the NHS Pension Scheme
- Competitive salary
- Management support
- Free access for all staff and their family to our Health and Wellbeing support programme
- Personal and professional development opportunities
- Open, caring and positive culture
- Friendly, supportive team
Job responsibilities
Full job description available upon request - main duties of the PA of GP position are detailed above.
Person Specification
Personal Qualities
Essential
- Polite and confident
- Flexible and cooperative
- Motivated
- Forward thinker
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
Knowledge and Skills
Essential
- Excellent communication skills (written and oral)
- Strong IT skills, including audio typing
- Clear, polite telephone manner
- Competent in the use of Office and Outlook
- Effective time management (Planning & Organising)
- Ability to work as a team member and autonomously
- Good interpersonal skills
- Problem solving & analytical skills
- Ability to follow policy and procedures
Desirable
- EMIS / DOCMAN user skills
Experience
Essential
- Experience of administrative duties
- Experience of working with the general public
Desirable
- Experience of working in a health care setting as a PA
Other requirements
Essential
- Willingness to undertake further training and development
- Flexibility to work outside of core office hours
- Disclosure Barring Service (DBS) check
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Victoria Medical Centre
Address
Victoria Medical Centre
Victoria Drive
Eastbourne
East Sussex
BN20 8NH
