P.A./Senior Hospital Administrator

Job summary

Are you an organised, proactive, and people-focused individual looking for an exciting new opportunity?

In this role, you'll provide vital support to the Matron at Bridgwater Community Hospital, helping to ensure the smooth running of our fast-paced and essential services. This is a fantastic opportunity to develop your administrative and interpersonal skills while making a real difference in patient care.

Its an exciting time to join our Trust, and we are looking for an enthusiastic and ambitious individual to be part of our ongoing journey of improvement. If you're ready to take on a role where no two days are the same and where your contribution truly matters, we would love to hear from you!

You will provide an administrative service to Matrons, Ward managers and Heads of departments within the Community Hospital.

• To line manage and support the Hospital administrative team across all departments within the hospital
• To organise own workload and work closely with the other administrators within the hospital to deliver administrative support
• To work within the trust values and core standards to always maintain a service to staff

The postholder will be expected to work flexibly across the cluster of community hospitals to provide cover when colleagues are on leave.

Main duties of the job

Responsibility to provide high level administrative and secretarial support to the Hospital Matron and assistance to Heads of Department which includes providing support and advice to staff within the hospital.

• Managing the Matron's electronic diary, booking/amending appointments, ensuring attendance as required to Trust meetings
• Arranges meetings -- taking & transcribing accurate minutes ensuring confidentiality, composing letters on behalf of Matron
• Assists the Matron/Trust staff when acting as Trust Investigating Officer
• Contributes to local induction for new staff within the hospital arranging IT access, ID badge, training requirements, Trust Induction/Core days, completing Payroll forms
• Assists the Matron by updating the hospital Risk Register to inform hospital Health & Safety meetings
• To contribute to efficient communication within the Trust, keep notice boards for staff up to date and ensure the cascade of information to all hospital ward/departments
• Responsible for off duty rosters for all admin team
• Attend and participate in department and team meetings. Contribute ideas and opinions to assist in providing a high quality service for patients.
• Contribute to the management and implementation of change in the Department
• To be able to respond to requests for reporting throughout the day and maintaining accurate records

About us

At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

• Flexible working options to help you balance work and life
• NHS pension scheme for long-term financial security
• Generous annual leave allowance to recharge and relax
• A strong focus on career development to help you grow and achieve your potential

Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.

We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.

Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.

The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.

Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.