Personal Assistant SS and iMSK
Job Description
Job summary
The post-holder will:
Provide comprehensive confidential and professional administrative and secretarial service to the Triumvirate of the SSMSK division - Associate Director of Operations (ADO), Divisional Chief Nurse (DCN) and Divisional Director (DD).
Ensure that all work is dealt with promptly and efficiently and in accordance with the Trust's Policies and Procedures. A high degree of sensitivity and confidentiality is required.
Main duties of the job
Internally the post-holder will develop effective working relationships with:
Consultants and staff across all functions within SSMSK
Peers in other Divisions
Externally this includes:
Colleagues in other NHS Trusts and organisations
Timely and efficient delivery of tasks according to role specification. Contribute to the Trust's objectives, key work programmes or values.
About us
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development and flexibility to shape our workforce around our patient care.
We are expanding our theatres at Ashford Hospital and moving towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures.
We can offer you the full range of NHS benefits/discounts and in addition:
- Excellent pension scheme and annual leave entitlement
- On-site Nurseries
- On-site staff cafes
- On-site parking
- Support in career development
- Salary Sacrifice schemes including wage stream, lease cars, Cycle to Work schemes and home electronics
Adverts may close early, so applicants are encouraged to submit an application as soon as possible.
For more information about a career at ASPH please visit:www.asph-careers.org
Job responsibilities
To provide a full, high quality secretarial service to the Triumvirate of the SSMSK division: Associate Director of Operations (ADO), Divisional Chief Nurse (DCN) and Divisional Director (DD) and Management Team.
1. Act as Personal Assistant providing a comprehensive administrative and secretarial service including (but not limited to):
Diary management and arranging of meetings
Management of incoming and outgoing written and e-mail correspondence
Management of incoming telephone calls and prompt message handling
Drafting replies to correspondence and taking follow up action, as directed
Copying and circulation of documents
Complete payroll, expenses and mileages returns
ERFs for the portfolio of managers
Writing minutes and action trackers
Efficient and courteous handling of all personal and telephone calls to the office
2. Responsible for setting up, collating agendas, circulating documents, Minute taking and dissemination for monthly Divisional Management Board and other Division meetings organised/chaired by ADO, DCN or DD.
3. To be responsible for designing and managing the administration of special projects as required by the Division. This may involve significant liaison and consultation, the setting up of systems and databases and the formulation of progress reports.
4. Organize specific internal or external events as required.
5. Develop and manage computer spreadsheets and databases, as appropriate, to support the effective functioning of the Division.
6. Provide other administrative support for the Triumvirate and other members of SSMSK Management team as required.
Person Specification
Experience
Essential
- Previous experience
- NHS experience
- Experience of working with an MDT
Desirable
- Experience demonstrating IT skills
Education
Essential
- Good general education
- Computer literate
- General computer experience
Desirable
- Formal IT education
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Ashford & St. Peter's Hospitals NHS Foundation Trust
Address
St Peters Site Chertsey
Chertsey
KT16 0PZ
