Procurement Assistant Apprenticeship Level 3
- NHS
- Full Time
- Huddersfield
- 17747.00 - 23663.00 a year
Job Description
Job summary
Summary of the Role:
This is an exciting opportunity for someone who wants to begin a career in Procurement and gain a Level 3 Apprenticeship in Procurement and Supply. You will support the Senior Category Manager working with staff, suppliers and contractors to deliver strategic procurement activity to source products, goods, and services ethically at competitive prices and ensuring that CHS, the Trust and our partners follow procurement policies, regulations, and best practice, to deliver savings and value for money.
Main duties of the job
Main Tasks
Support the Senior Category Managers in a wide range of procurement activities, to enable best practice, including running e-tendering via Atamis, e-evaluations and logging information and data appropriately including; maintaining, keeping, and reporting up-to-date statistical and other data, all in line with the Public Contract Regulations 2015, Procurement Act 2024, Provider Selection Regime and local/corporate procurement policies.
Assisting with the monitoring of the commercial benefits and status of procurement projects, for example, spend and trend analysis, cost-benefit analysis saving profile - forecast and actual; and may utilise that information to support procurement decisions, assist with supplier reviews or in developing reports for other parties, such as the Senior Category Manager or Head of Procurement.
Coordinate and manage supplier and stakeholder meetings in line with the e-tendering activity thorough to contract award and implementation where relevant.
Undertake market research, benchmarking, and stakeholder engagement in order to assist and inform the Senior Category Managers in their sourcing process in line with the most appropriate policies on corporate and social responsibilities.
Advise key internal and external stakeholders on the procurement policies and procedures within the organisation.
Respond promptly to internal and external queries requests for advice.
About us
At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Medical Engineering, decontamination and procurement service, provides the following:
- Fully managed estate and building maintenance
- Medical engineering/equipment maintenance/ decontamination
- Procurement advice, guidance and governance
- Capital project management
- Transport
- Grounds maintenance.
- Portering
- Catering
- Cleaning (including robot and deep cleaning)
All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.
Job responsibilities
The post holder:
Support the Senior Category Managers during strategic procurements.
Develop strong working relationships with all stakeholders, both internal and external, promoting a culture of shared responsibility for procurement issues within the context of Trust objectives.
Support Tendering and Contracting activity in line with CHS/CHFT financial procedures.
Work closely with the other procurement colleagues and divisional staff to ensure that all aspects of the procurement agenda are covered in support of CHS/CHFT objectives.
Full time apprentices will typically spend 18 months on-programme (before the gateway) working towards the occupational standard, with a minimum of 20% off-the-job training.
For level 3 apprenticeships and above apprentices without English and mathematics at level 2 must achieve level 2 prior to taking their End Point Assessment.
Savings
Through research and data analysis, identify efficiency savings for the organisation.
Work collaboratively to deliver savings opportunities.
Compliance
Compliance to both internal and best practise processes and procedures which achieve best value for money when procuring products & services whilst also ensuring compliance with contracts and Trust/EU standard procurement practice.
Ensure that the Trusts Standing Financial Instructions (SFIs), Public Procurement Legislation, Social Value and CHS/CHFT and NHS procurement policies and procedures are adhered to at all times.
Assist in the implementation of operational policies and procedures and support activities which ensure compliance to accredited standards awarded to the organisation.
Suppliers/Supply
Supporting supplier management to ensure compliance to the procurement process and specifications as well as providing support in the event of market disruption and supplier failure which causes an issue with supply/service delivery.
Stakeholder
Effective stakeholder engagement undertaken during procurement activities/projects to ensure best outcomes are achieved for all parties.
Develop strong working relationships with procurement colleagues and managers promoting a culture of shared responsibility for procurement initiatives.
Collaboration
Supporting collaboration activities with other regional colleagues within ICS/WYAAT to rationalise products and suppliers, and agreeing and achieving savings and other value added benefits.
Self Management
Attend all mandatory training as required by the CHS/Trust.
Participating the annual appraisal process including putting in place development plans.
Seek advice and support from line manager and other colleagues within the procurement team.
Be open to change, amend working practices in response to changes in process with a positive attitude.
Be open, honest, respectful and reliable.
Be enthusiastic and passionate when adhering to company values and engaging in your personal development.
Be attentive to the detail in any procurement and negotiation activity.
Be professional, impartial and unbiased in your communication, advice and recommendations to procurement stakeholders or colleagues
Person Specification
Qualifications
Essential
- Relevant experience to show good English, Maths and communication skills which can be demonstrated on the application form and at interview
- Good English skills and grammatically correct application
- Must not have qualifications at level 4 or higher in an admin or customer service related subject
Desirable
- GSCE English grade 3 -9, (A*-D, or equivalent)
- GCSE Mathematics grade 3 -9, (A*-D, or equivalent)
Experience
Essential
- Experience of using computer systems
- Familiar with Microsoft office & keyboard skills
Desirable
- Using Microsoft office packages
- Experience of using Emails and the internet
- Experience of using Microsoft Excel
Special Knowledge/ Expertise
Desirable
- A basic understanding of the NHS or Public Sector
- Awareness of databases
Practical/Intellectual Skills/Personal Qualities
Essential
- Good verbal and written communication skills
- Desire to work in Administration/Customer service role.
- Able to complete allocated work within agreed timescales
- Able to deal with a wide range of people across all levels internally and external to the organisation.
- Demonstrate self-motivation
- Ability to learn new skills
Health
Essential
- Able to fulfil the health requirements of the post as identified in the Job Description, taking into account any reasonable adjustments recommended by Occupational Health
General
Essential
- Must be eligible to work in the UK
- Ability to work in various locations throughout the network of services provided by Calderdale and Huddersfield Solutions Ltd
Training
Essential
- Willingness to complete the apprenticeship training
- Willingness to attend CHS/CHFT in-house training
- Willingness to attend Government commercial training where relevant
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Calderdale and Huddersfield Solutions
Address
Huddersfield Royal Infirmary
Acre Street, Lindley
Huddersfield
HD3 3EA
