Senior Administrator for Research & Innovation
Job Description
Job summary
We are seeking an enthusiastic and motivated Senior Administrator to join our clinical trials team based across both Worthing and St Richards Hospitals for a secondment/fixed term opportunity. This exciting position will provide the ideal opportunity to develop clinical research experience and build on existing administrative and managerial skills. Professional development opportunities will be supported and encouraged, including leadership training.
The post is 37.5 hours per week, weekdays only. Part time hours/flexible working would be considered.
** Previous Applicants need not apply**
Main duties of the job
We are ideally looking for someone with a broad and varied NHS hospital administration background who also has experience of line managing other team members. We need someone who can provide a high standard of administrative and secretarial support to the Research & Innovation Department ensuring a professional, efficient and confidential service at all times in order to ensure that the directorate runs as smoothly as possible.
The post holder will work closely with our teams of clinical research nurses, midwives, research governance facilitators and administrators working across a diverse portfolio of clinical trials. They will also need to work autonomously and will be responsible for implementing administrative processes including management of Trust meetings, and minute taking. Responsible for ensuring progress on meeting actions are tracked to be delivered within agreed timescales, dealing with matters often as directed by the Research & Innovation Senior Management Team.
The post holder will also be responsible for promoting research within Trust departments, and supporting colleagues and local investigators to deliver high quality research activity to support patient care. The role requires flexibility and the ability to work as a team member and under own direction. The post holder will be required to work across both Worthing and St Richards Hospitals with occasional travel to other sites if needed.
** Previous Applicants need not apply**
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programmefor staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex
Candidate Information Pack:https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Job responsibilities
- To deal with complex queries from a wide range of organisations and individuals in a professional and sensitive manner, ensuring confidentiality at all times. On occasions, this may involve handling a caller who is upset or aggressive.
- To present a professional, welcoming and helpful image to staff, other organisations, the public and press.
- To be aware of the environment within which the Research & Innovation Department operates so as to ensure the effective and appropriate use of their time through prioritising appointments, dealing with correspondence and dealing with senior staff from the NHS and other organisations.
- Make and receive phone calls, taking messages, dealing with telephone and email enquires appropriately and sensitively and professionally.
- Forge and build collaborative relationship with other departments and staff in the Directorate, to work effectively in managing priorities
For further information, please see the Job Description and Person Specification.
** Previous Applicants need not apply**
Person Specification
Qualifications
Essential
- Good standard of general education Secretarial Qualification, minimum NVQ 3 or RSA III (Advanced) or equivalent. Diploma or equivalent experience
Desirable
- Evidence of continuing professional development (CPD) Shorthand Being able to type a minimum of 50WPM
Knowledge, Training and Experience
Essential
- In depth experience and knowledge of the working practices of an NHS Organisation
- Recent experience of working as a PA/Secretary/Admin Team Leader
- High level skills in administration and personal assistant skills including (but not limited to) minute taking for operational meetings, coordinating meetings and managing the administrative needs of a department.
Desirable
- Knowledge of Caldicott and Information Governance
- Knowledge of dealing with complaints
- Understanding of the NIHR and Research within the NHS
Communication and Relationship Skills
Essential
- First class interpersonal skills and the ability to communicate and work effectively with a wide range of at all levels and seniority.
- Excellent written and verbal communication skills
Analytical and Judgmental
Essential
- Sound judgement and logical approach to complex situations with the ability to use initiative to solve problems and determine solutions
- Excellent numerical skills
Planning and Organisational
Essential
- Ability to plan and organise own workload without direct supervision.
- Excellent time management skills
- Ability to produce reports/letters to meet deadlines
- Ability to effectively manage diaries using Outlook
- Ability to maintain a high level of performance and meeting of deadlines even when faced with conflicting priorities
- Ability to work under pressure and daily competing & changing priorities.
- The ability to prioritise and balance a range of competing tasks to deliver to agreed timescales.
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role)
- Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
University Hospitals Sussex NHS Foundation Trust (279)
Address
Worthing and St Richards Hospitals
Worthing Hospital
Worthing
BN11 2DH
