Stores Pharmacy Assistant
Job Description
Job summary
Pharmacy Distribution Assistant -Part time or full time hours considered
The Pharmacy Purchasing and Distribution Team supply medicines across the whole of the OUH NHS Foundation Trust meeting the needs of patients medicine requirements.
The team is based in our warehouse situated on the Unipart site in Cowley, however this post involves rotation across all Oxford Trust sites.
Training and qualification
You will be trained in all aspects of the Stores and Distribution Service
- You may already hold a Btec Level 2 in Principles and Practices for Pharmacy Support Staff qualification (or equivalent GPhC recognised qualification), but if not do not worry as full training and support through this qualification process can be provided.
The Pharmacy Stores and Distribution team is responsible for receiving in pharmaceutical stock, maintaining stock levels, checking deliveries for accuracy and putting stock away ensuring effective stock rotation.
Picking, checking and packing medication to go to wards and other areas of Pharmacy.
Visiting wards and departments on a rotational basis to conduct pharmacy top-ups, ensuring that ward stock inventories are maintained safely and accurately.
Main duties of the job
We are looking for a Band 2 Pharmacy Distribution Assistant to join our team based in our warehouse on the Unipart site in Cowley, This is a full time post (37.5hrs per week) however part-time flexible working options would also be considered.
Previous Pharmacy experience is not essential.
The candidate will be required to work towards an NVQ level 2 in pharmacy services if they do not already hold this qualification, this will be supported by our Education and Training Team.
Duties include
Visiting clinical areas in order to conduct ward stock top-ups across all Oxford Trust sites
Checking deliveries for accuracy against Purchase orders
Dealing with telephone calls from Wards and Departments
Picking orders to supply various departments
Receipt, unpacking and putting away of deliveries.
Conducting checks of expiry dates and stock levels.
Experience is not necessary but a keenness to learn new skills, and a want to be part of a team dedicated to meet service needs is essential.
Our departmental mission statement is:
The supply of medication across all clinical areas in the Trust is essential to patient care.
To ensure this need is consistently met, the Pharmacy Purchasing and Distribution Team are dedicated to providing a readily accessible, safe, constant service that meets the changing demands and pressures of the modern NHS.
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please viewOUH At a Glance by OUHospitals - Issuu
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.
Job responsibilities
Key Result AreasDistribution
1. To be familiar with the operation of the pharmacy computer system.
2. To carry out ward / department top-ups on any of the sites serviced by the Purchasing and Distribution Unit.
3. Checking expiry dates on wards and ensuring that drug cupboards are kept to an acceptable standard of general tidiness.
4. To assemble ward and dispensary picking lists.
5. Answering telephones and dealing with queries.
6. To print stock to-follow lists for wards & dispensaries.
7. To regularly check for short dated and expired stock within the distribution or store area.
8. To print ward stock lists as required.
9. To assist the Senior Distribution Assistant in maintaining a tidy, safe and efficient working environment.
10. To be involved in the return of goods from wards and departments including entering into the pharmacy computer system and checking of return lists.
11. Disposing of Pharmacy waste in accordance with guidelines.
12. To be involved in improving the distribution service in conjunction with senior staff at the Purchasing and Distribution Unit.
13. To become accredited to check boxes assembled by other staff.
14. To work towards and attain - BtecLevel 2 in Principles and Practices for Pharmacy Support Staff.
15. To be trained in relevant element of Good Distribution Practice (GDP)
Receipt of medicines from suppliers:
1. Unpacking goods delivered and checking against original orders and delivery notes including:a. Checking parcels are for correct delivery address.b. Ensuring stock received is in condition suitable for use.c. Ensuring that goods received match goods ordered.d. Checking items for accuracy against purchase order.
2. To restock shelves with delivery from suppliers ensuring stock rotation and appropriate storage conditions.
3. Receiving goods into the pharmacy system.
4. Any other reasonable duties.
We are looking for candidates with a positive and responsible attitude to work who can demonstrate good communication skills and work well within a team.
Please see job description & person specification for more details.
You will need to be highly motivated, with a positive outlook and excellent customer service and communication skills. Attention to detail and ability to work on your own initiative and as part of a team are essential.
Person Specification
Essential/Desirable
Essential
- Good communication and interpersonal skills
- Good telephone manner
- Team working skills
- Reliable and conscientious
- Flexible approach to work
- Good attention to detail
- Basic computer skills
- Friendly personality
Desirable
- GCSE or equivalent in Maths and English
- NVQ2 in Pharmaceutical Science
- Previous experience of working in a Pharmaceutical field
- Previous experience of working in a receipt and distribution environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Oxford University Hospitals NHS Foundation Trust
Address
OUH Cowley
Unit 22 PPDU Cowley
Oxford
OX4 2PG
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