Ward Secretary - Acute Medical Unit
Job Description
Job summary
Are you an experienced secretary?
We are looking for an organised and highly motivated individual who is able to work autonomously as well as part of a wider multidisciplinary team. You will be able to maintain confidentiality, demonstrate excellent typing/IT skills and be able to communicate effectively.
The main focus of this role is to provide administrative support to the senior nursing team and practice educator in the form of organising staff training needs, maintaining staff records, taking and distributing accurate minutes of meetings.
What we can offer you in return:
- Training and development opportunities
- A friendly, supportive team
- Enhanced annual leave
- Generous NHS pension scheme
- Discounts at selected restaurants/retailers
To find out more about the role and person specification please see the supporting documents.
Base Location: Poole Hospital
Interview Date: TBC
Main duties of the job
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert
About us
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
Please note if the role or service is relocated as part of a planned move, employees will not be eligible for excess mileage reimbursement. Travel from the postholder's home to the new work base will be considered a normal commute. Any other changes not related to this relocation will be managed according to the relevant Trust or National terms and conditions.
Job responsibilities
To support the PA to the Clinical Leads and Practice Educator in providing an efficient secretarial and administrative service. This will involve a wide variety of tasks including typing correspondence, organising staff training, maintaining staff records, taking and distributing minutes of meetings alongside other duties outlined in the job description.
- To receive, share and store information according to Trust policy.
- To respect and promote the right of all people to equal opportunities.
- To work closely with a range of clinical staff, managerial and administrative staff.
- Dealing with telephone enquires/taking messages.
- Taking and distribution of ward and clinical lead meetings.
- Typing of correspondence to staff from HR meetings etc.
- Ensuring appraisal and training compliance for nursing staff.
- Data input and updating Excel spreadsheets in a timely fashion
Person Specification
Experience
Essential
- Experience in working in a busy administrative environment
Desirable
- Healthcare admin background
- Previous secretarial experience
Qualifications
Essential
- RSA III or equivalent touch typing/computer skills
- GCSE in English or equivalent
Technical Skills Competencies
Essential
- Computer literate with word processing experience
- Able to demonstrate use of IT software packages, e.g. spread sheets
- Experience using Microsoft Teams
Desirable
- Competent in use of Microsoft Office software on Teams (especially Word, Excel and Powerpoint)
- Competent in ESR/PMS/eCamis
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
University Hospitals Dorset NHS Foundation Trust
Address
Poole Hospital
Poole
BH15 2JB
