Administrative Assistant (Commercial Partnerships)

4,000 professionals, 0 days wasted, 1 incredible purpose. Together, we are beating cancer.

Administrative Assistant

£25,000 - £29,000 plus benefits

Reports to: Personal Assistant

Directorate: Research & Innovation

Contract: 12 month fixed-term contract (Mat Cover)

Hours: Full time 35 hours per week

Location: Stratford, London Office-based with high flexibility (1-2 days per week in the office)

Closing date: 6 October 2024 23:55

This vacancy may close earlier if a high volume of applications is received or once a suitable candidate is found, therefore we strongly recommend that you apply early to avoid disappointment. Please let us know if there is anything about the recruitment process that you would like to discuss, in particular if there are any changes or adjustments that would make it easier for you to apply. Please contact [email protected] or 020 3469 8400 as soon as possible.

Visa sponsorship: You must be eligible to work in the UK to apply for this vacancy. Cancer Research UK is not able to offer visa sponsorship.

Recruitment process: Competency based interview

Interview date: 16-18 October 2024

At Cancer Research UK, we exist to beat cancer.

Cancer Research UKs Commercial Partnerships team are looking for a dedicated, organised and proactive administrator to support two of our Associate Director with a variety of tasks.

The Commercial Partnerships team develops promising ideas into successful cancer therapeutics, vaccines, diagnostics and enabling technologies. We are dedicated to advancing discoveries to beat cancer by developing and commercialising exciting new discoveries in cancer research. Our deep understanding of both academia and industry enables us to translate promising research into commercial propositions to deliver patient benefit and commercial value that will support further cancer research.

As an Administrative Assistant you will handle a variety of tasks, including scheduling meetings, booking conferences, training courses, travel and accommodation, organising files, preparing documents, and assisting with general office duties.

To excel in this role you will be motivated and enthusiastic, along with a natural ability to juggle multiple responsibilities and tasks.It's a friendly and supportive environment and you'll be surrounded by those as dedicated to beating cancer as you are.

What will I be doing?

• Booking travel arrangements, conferences, and training courses.

• Arranging external meetings and events.

• Taking meeting minutes

• Arranging all aspects of internal meetings, including booking rooms and ordering catering and pre-registering external visitors onto reception.

• Taking minutes at meetings when required and circulating agenda and papers.

• Processing invoices and purchase orders.

• Prepare PowerPoint presentations and other documentation.

• Diary management for senior individuals.

• Inputting expenses and coding card transactions for senior staff.

• Ad hoc administrative duties requested by management.

What skills are we looking for?

The ideal candidate will be motivated and enthusiastic, along with possessing a natural ability to juggle multiple responsibilities and tasks.

To take on this challenge, you'll have:

• Experience of managing busy diaries which are primarily externally focused.

• Experience of working within an administrative capacity for a large team (30 people plus).

• Proven ability to manage multiple responsibilities and tasks with high attention to detail and flexibility.

• Great communication skills with experience conversing with senior stakeholders

• Ability to work within an ever changing and fast paced environment

Our organisation values are designed to guide all that we do.

Bold: Act with ambition, courage and determination

Credible: Act with rigour and professionalism

Human: Act to have a positive impact on people

Together: Act inclusively and collaboratively

We're looking for people who can believe in and embody these organisation values and can use them to drive forward progress against our mission to beat cancer.

If you're interested in applying and excited about working with us but are unsure if you have the right skills and experience we'd still love to hear from you.

What will I gain?

We create a working environment that supports your wellbeing and provide a generous benefits package, a wide range of career and personal development opportunities and high-quality tools. Our policies and processes enable you to improve your work-life balance, take positive steps in your career and achieve your personal wellbeing goals.

You can explore our benefits by visiting our careers web page.

How do I apply?

We operate an anonymised shortlisting process in our commitment to equality, diversity and inclusion. CVs are required for all applications; but we won't be able to view them until we invite you for an interview. Instead, we ask you to complete the work history section of the online application form for us to be able to assess you fairly and objectively.

For more information on this career opportunity please visit our website or contact us at [email protected].

For more updates on our work and careers, follow us on: Linked In, Facebook, Instagram, X and YouTube.

For information only - this is automatically added by Workday so please don't include in your posting

Our vision is to create a charity where everyone feels like they belong, benefits from and participates in, the work we do. We actively encourage applications from people of all backgrounds and cultures, in particular those from ethnic minority backgrounds who are currently under-represented.

We want to see every candidate performing at their best throughout the job application process, interview process and whilst at work. We therefore ask you to inform us of any concerns you have or any adjustments you might need to enable this to happen. Please contact [email protected] or 020 3469 8400 as soon as possible.

Unfortunately, we are unable to recruit anyone below the age of 18, so that we can protect young people from health & safety and safeguarding risks.

What will I be doing?

Our vision is to create a charity where everyone feels like they belong, benefits from and participates in, the work we do. We actively encourage applications from people of all backgrounds and cultures, in particular those from ethnic minority backgrounds who are currently under-represented.

We want to see every candidate performing at their best throughout the job application process, interview process and whilst at work. We therefore ask you to inform us of any concerns you have or any adjustments you might need to enable this to happen. Please contact [email protected] or 020 3469 8400 as soon as possible.

Unfortunately, we are unable to recruit anyone below the age of 18, so that we can protect young people from health & safety and safeguarding risks.