Administrative Support (ID3102)

To provide administrative support and operational expertise to science colleagues, Admin Team Lead (ATL), Business Manager and Head of Department. Proactively manage purchasing, financial and administrative requests and queries. Your work may include using Oracle SOP i-procurement systems to raise purchase requisitions, processing invoices and credit notes; using Excel for data entry and manipulation; booking meetings and rooms; sending MS Teams invitations; compiling reports; minute taking; scanning, photocopying and other general administrative duties as required. You will provide support for statutory field testing by assisting with preparation of kit boxes for distribution to abattoirs. You will be expected to comply with relevant quality standards in your daily work as well as support and contribute to overall departmental compliance.Duties may include and are not limited to:Procurement & FinanceUsing Excel and Oracle systems to process industrial gas and courier invoices.Using Oracle SOP forms to make BACS and CHAPS payments for UK and foreign suppliers, set up new suppliers.Create purchase requisitions, receipt orders, process invoices for payment.Carrying out regular stock checks to maintain appropriate stock levels of stationery and consumables.Filing order paperwork and delivery notes correctly, and acting as a problem solver for any delivery issues.Assist ATL with financial tasks eg monthly housekeeping, fixed assets process, equipment register.Department SupportMonitor a shared mailbox.Organise meetings, booking rooms and sending out calendar invites. Minute-taking.Using Excel for data entry to support recruitment records, and to compile simple departmental reports, e.g. Gifts & Hospitality return, staff lists.Using travel booking system to book flights, hire cars, trains and hotels.Updating departmental organograms (Visio).Meet and greet visitors, handle interviewee ID document.Preparation of kit boxes in Stores for statutory field work.Filing, scanning, photocopying, incoming post distribution & other ad-hoc duties.Any other work to assist the department as and when called upon.Use transferable skills to support other Science Directorate department with admin work.