Part Time MAPPA Administrator - Hampshire (South Central) (Ref: 91597)

Applications are invited for a MAPPA Administrator to provide administrative support within a multi-agency setting in line with National MAPPA guidance objectives.In this role you will complete all administration tasks required to organise MAPPA meetings including planning, preparing and minute taking. Ensure all actions are accurately recorded, distributed and updated and provide administrative support for other meetings as required. You will also provide administrative support for MAPPA including filing, dealing with internal / external phone calls, emails and other tasks as directed. Ensure effective administration of referrals into MAPPA from across a range of agencies in line with National MAPPA guidance.The successful candidate will have a good standard of education with GCSEs (Grade 9-1/A-C) or Key Skills level 2 or equivalent in English and Maths and proven experience of working in a busy office environment or equivalent. You must possess excellent personal organisation skills and time keeping skills. Ability to maintain a high level of attention to detail whilst working under pressure is essential, alongside a willingness to undertake and develop minute taking skills.Please note that successful candidates will be required to undergo additional vetting once in post. This vetting will be NPPV2 (non-police personnel vetting) and staff must successfully complete this in order to remain in their role.Overview of the jobThe MAPPA Administrator provides administrative support and is accountable to the MAPPA Co-ordinator and/or Deputy MAPPA Coordinator.This is an administrative job within a multi-disciplinary team.SummaryThe jobholder will provide administrative support within a multi-agency setting in line with National MAPPA Guidance. The jobholder will also ensure that staff are supported through efficient processes and administration systems are maintained within specified timescales in order to promote the achievement of Strategic Management Board (SMB) objectives.To act as a point of contact for MAPPA within the area for the Responsible Authorityagencies and the 'Duty to Co-operate' Agencies as delegated by the MAPPA CoordinatorIn line with NPS policies and procedures, the post holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.This role may involve some out of hours work Responsibilities, Activities & DutiesThe job holder will be required to carry out the following responsibilities, activities and duties:Responsible for maintaining accurate offender and victim information on relevant approved databases.Ensure the effective administration of referrals into MAPPA from across a range of agencies in line with National MAPPA Guidance.Prepare, maintain and collate case and other records, files and management information, in accordance with the standards required.To provide statistical and other information/data as required.Receive and distribute information and communications in an appropriate manner, e.g. telephone, paper, email.Deal and communicate fairly, timely and effectively with Responsible Authorities and the Duty to Cooperate Agencies.Organise the availability of appropriate resources, facilities and equipment for activities relating to the effective running of MAPPA.Act as a point of contact within the unit including for specialist areas of work as required.Maintain appropriate systems to ensure the effective use of general unit resources and make recommendations for improvement as necessary.Attend meetings as appropriate. Provide support to meetings as required including organising agenda, comprehensive minute taking, and distribution of notes/minutes and action points.To ensure that the principles in respect of information sharing and confidentiality are maintained as outlined in the MAPPA GuidanceCoordination and collation of meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etcDealing with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all timesKeeping up to date with changes in key external partnerships which relate to MAPPA arrangementsEnsure all activities are conducted in accordance with Health and Safety policies and procedures. Undertake equipment tests as required.Carry out safeguarding children and safeguarding adult duties in accordance with the NPS statutory responsibilities and agency policies.Work within the aims and values of NPS and HMPPSThe duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.