Personal Assistant to the Chief Executive

As the Personal Assistant to the Chief Executive you will need to deliver a high quality professional administrative service. You will act as a mentor to Personal Assistants supporting the Executive Team and coordinate activities across the Personal Assistant team to ensure consistency and quality. The role involves close-working with the offices of Ministers, Permanent Secretaries and Senior Civil Servants as well as Directors and senior management from DVSA. It is a demanding, varied and interesting role and requires someone who is pro-active, flexible and responsive. You must also possess high levels of integrity given the often highly confidential nature of the Chief Executives responsibilities. Responsibilities include, but are not limited to: Pro-actively manage the Chief Executives diary and travel arrangements, maintaining free space in the diary, setting reminders for actions and responses, and managing priorities and clashes. Adding reminders to calendar and keeping time free for actions to be addressed.Closely liaise with Corporate Office in making arrangements for all meetings between the Chief Executive and the Secretary of State, Ministers, Permanent Secretary, Select Committees and other Senior Government Officials.Liaise with Directors and senior management to ensure good quality information is available in advance of meetings, visits and presentations.Closely liaise with the Chair and Non-Executive Directors ensuring they have access to appropriate information where needed.Analyse papers and prepare them for the Chief Executives attention.Co-ordinate the workload of the PAs, ensuring cover is provided across all Directors at all times, taking account of annual leave, etc.Please see the Candidate Pack attached to this job advert for more information about the role and responsibilities.