Business Services Assistant (9 Posts)

Several opportunities have arisen within the Business Services Team for committed and flexible individuals to provide efficient and effective administrative support to the Early Help & Safeguarding service as below.

You will be joining a friendly team of experienced Business Services Assistants. The role is varied, fast-paced and the ability to work as part of a team and meet deadlines is essential.

PLEASE INDICATE IN ORDER OF PREFERENCE, WHICH VACANCIES YOU ARE INTERESTED IN WITHIN THE SUITABILITY SECTION OF THE APPLICATION FORM.

Post 1 - 37 hours, Safeguarding, permanent based at Rink House, Swadlincote

Post 2 - 37 hours, permanent, Children with Disabilities Service, due to be based at The Hub, South Normanton

Post 3 - 37 hours, Safeguarding, permanent based at The Hub, South Normanton

Post 4 - 18.5 hours, Safeguarding, permanent based at Mercian Close, Erewash

Post 5 - 18.5 hours, Safeguarding, permanent based at Clay Cross Area Office

Post 6 - 37 hours, Safeguarding, permanent based at The Quad, Chesterfield

What will I be doing (posts 1 - 6):

• Undertaking a wide variety of administrative tasks.
• Ability to prepare, coordinate and take minutes at a variety of meetings, including confidential meetings.
• Coordination of diaries and meetings.
• Liaising within internal and external families and professionals in person, by telephone and email.
• Utilising the internal client system and general IT support to colleagues.
• Financial tasks will include petty cash, debit card holder/charge card holder. Processing invoices and purchase orders, utilising the various internal financial systems following set financial guidance.
• Coordination, support and assistance to recruitment process of operational staff following HR processes.
• Dealing with incoming post and monitoring and actioning tasks in the duty mailbox
• Supporting processes and collection of data around children in care.
• Providing support with building maintenance and H&S compliance.
• Reception cover when necessary.

Post 7 - 37 hours, permanent, Starting Point, based at County Hall , Matlcok

What will I be doing (post 7)

• Staff supervision, overseeing the BSA4 day-to-day tasks to ensure these are completed efficiently and effectively and support with performance and attendance management of business services colleagues.
• Organising and taking minutes for strategy meetings
• Due to the nature of these roles, you will need emotional resilience as you will, at times, hear distressing information.

Post 8 - 37 hours, permanent, Stronger Families South Team, based at Mercian Close, Erewash.

What will I be doing (post 8)

• Supporting the operational staff with their planning and delivery of the Stronger Families programme across the County.
• Undertaking a wide variety of administrative tasks.

Post 9 - 37hours, permanent, Family Help Team, based at Clay Cross Area Office

What will I be doing (post 9)

• Staff supervision, overseeing the BSA4 day-to-day tasks to ensure these are completed efficiently and effectively and support with performance and attendance management of business services colleagues.
• Contribute to and facilitate Induction Programme for new staff.
• Providing support with building maintenance and health and safety compliance.
• Undertaking a wide range of administrative tasks.
• Utilising the internal client system and general IT support.

We value your unique skills, knowledge, and experience, so please read the full Job and Person Profile to ensure you submit the best possible application. It's important to detail how you meet the essential requirements in the "Suitability for Job" section on your application form

Skills and Experience we are looking for:

• Excellent IT skills, which includes the use of Microsoft packages.
• An ability to supervise staff
• An ability to work as part of a team undertaking a wide range of administrative duties.
• Experience of working in a busy office environment.
• Excellent communication skills both written and oral.
• Excellent organisational skills and an ability to prioritise and work to deadlines.
• An ability to interpret information and analyse data.
• Assist and support with streamlining processes and implementation
• An understanding of confidentiality, GDPR and Data Protection.
• Previous financial experience would be beneficial.
• NVQ Level 2 qualification or relevant office experience.
• Enthusiasm and transferable skills

Employees have access to a range of benefits and discounts including:

• Access to the Local Government Pension Scheme
• 25 days annual leave per year (rising to 30 days after 5 years continuous service) plus 8 bank holidays (pro rata).
• Flexible working
• Training and development opportunities
• Paid travel expenses if required to travel to other sites
• Smarter travel scheme including access to the cycle to work scheme
• Supportive management and team
• Access to our in-house occupational services which also includes free eye tests, physiotherapy and counselling
• Derbyshire rewards - offering hundreds of discounts and cashback

If you would like to know more about Derbyshire County Council please click here.

For details of other Business Services vacancies in Childrens Services, please click here

If you require any further information or for an informal conversation, please email [email protected] and your query/request will be passed to the relevant service.

Provisional interview date: w/c 18 November 2024

Interviews may be conducted via Microsoft teams and arrangements will be confirmed with candidates.

CSBS2022

Apply now and take the first step towards a fulfilling career with us! By joining Derbyshire County Council you will have access to a range of amazing rewards and employee benefits, including our generous annual leave scheme, excellent local government pension and fantastic employee discounts. To discover more detail about the rewards and benefits available to you, click here

CS1

This role currently offers hybrid working options which will be to subject service needs, there'll be an opportunity to discuss working arrangements for this position at interview.