Administrative Team Leader
Job Description
Job summary
An opportunity has arisen within the Physiotherapy department for an Administration Team Leader who is highly motivated and has energy, drive, and commitment to their work. The post will be based in St Woolos Hospital but outreach to County Hospital and other inpatient sites as required.
We require someone who has exceptional organisational and communication skills and a friendly, flexible, and professional approach. The post holder must also have excellent time management skills, be self-motivated and proactive.
The post holder will work closely with the physiotherapy service Performance Manager and take key responsibility for waiting list management for the department. Working knowledge of the Myrddin system is essential but additional training can be given.
The successful candidate will have proven experience of developing and managing efficient and accurate administration processes. Excellent computer skills are vital to this post as it provides administrative support to the Physiotherapy Manager in setting up and managing staffing related files and databases.
Main duties of the job
The post holder will have supervisory responsibilities for a small team of admin staff reporting to them including undertaking regular appraisals, sickness management and performance management to ensure the smooth running of the department.
The post holder will also manage the administration relating to physiotherapy manual handling training as well and be responsible for delivering manual handling training to administrative staff across physiotherapy (following cascade training).
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Aneurin Bevan University Health Board strives to be a diverse and inclusive workplace where we can ALL be ourselves. We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, those who have a disability or impairment or are from the LGBTQ+ community and those who are underrepresented within the Health Board.
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Education, Qualifications, Training
Essential
- Good command of English language and basic Maths
- RSA Stage III word processing / typing or equivalent
Desirable
- GCSE or equivalent in Maths and English
- European Computer Driving Licence
Experience
Essential
- Previous office management experience
- Experience of Myrddin
Desirable
- Previous experience in a health and/or social care environment
- Previous experience of supervising staff
- Previous secretarial experience
Skills and Knowledge
Essential
- The ability to select and operate appropriate IT software packages
- The ability to use a networked computer system
- The ability to design databases and spreadsheets
- Good communication skills both verbal and written
- Good negotiation skills
- Good organisational and prioritisation skills
- The ability to work under pressure and meet deadlines
- Problem solver
- The ability to work effectively in a team environment
- The ability to adapt to changes in work routine
- The ability to work without direct supervision
- Evidence of initiative
- Good time management
Desirable
- Demonstrate an understanding of the NHS
- The ability to speak or a willingness to learn Welsh
Other Requirements
Essential
- The ability to perform and cope with all aspects of manual handling as demanded by the role
- Professional appearance
- Commitment to lifelong learning
- The ability to travel between sites within the health board
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Aneurin Bevan University Health Board
Address
St Woolos Hospital
Stow Hill
Newport
NP20 4SZ
