Administrator - CEO Office

Maintain a good working relationship with the Chief Executive and Executive team. To work as a member of a team of Administrators and Executive Assistants in a flexible and co-operative way, providing support to the Chief Executive Office team at times of pressure and absence. To maintain links with internal Admin teams. To lead on meeting pack preparation for the Chief Executive on a daily basis. To organise travel arrangements for the Chief Executive. To assist with co-ordinating of diaries for the Senior Team, this includes arranging complex meetings. To set up and support the Senior Team at offsite meetings and events. To exercise judgment and discretion in the daily handling, monitoring and organisation of all appointments/meetings. To cover incoming telephone / MS Teams calls, general enquiries and take messages as required. To support in managing incoming and outgoing highly complex and highly confidential correspondence as instructed ensuring that urgent matters are dealt with accordingly and passing on more complex queries as appropriate. To deal effectively with and re-direct information to and from others as appropriate. Prioritise own workload using judgement to make decisions working with the Executive Assistant to deal with issues as they arise. On a day-to-day basis, maintain the offices current and efficient filing system and to be responsible for administration of clerical and general office duties including printing, scanning and photocopying. To assist with providing IT and estates support and guidance to the team as required. Liaise with the IT help desk, reporting any faults, arranging service call/repairs. To support with projects as instructed. To arrange, when requested, meetings, conferences, training courses and events including the process of room bookings, catering needs and communication of times and venues to participants. To maintain where required, other activity, data and registers information. Develop effective working relationships within the organisation and with external stakeholders. To assist and provide cover during busy periods, sickness absence and annual leave.

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