Business Support Assistant

Delivering High Standards Provide and support the public health commissioning Screening and Vaccination teams with a wide range of administrative and I.T skills as well as maintaining a range of knowledge and understanding of procedures, protocols and functions within the defined ICS/ICB area. Act as first point of contact for the commissioning team Oversee the IT processes to ensure all communication and correspondence is reviewed, managed, and actioned accordingly Provide and receive complex information which contain contentious and sensitive information. Communicating and engaging with external and internal stakeholders which may require negotiation skills and understanding the needs/requirements and of other organisations, senior professionals, and individuals. Updating and maintaining databases and/or spread sheets relevant to work area, and manage meeting arrangements including the taking and distribution of minutes etc. To manage the diaries and associated arrangements of senior managers and directors when and where appropriate Support the team to undertake the required functions in a timely manner to ensure national returns are actioned and completed. Sort and prioritise all incoming mail and e-mail, distributing as appropriate and where required support action. Support the team in project management and participating in department events and or external forums. Supply the relevant information required for financial management, supporting the Screening Contract Manager and the Senior Screening Commissioning Manager by checking and sending invoices for payment. Responsible for ordering and managing the travel booking requests and or room hire requirements for all Team members. Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary To uphold organisational policies and principles on the promotion of equality. Provide guidance and advice on relevant policies and procedures. Participate in OD and training events to support learning and development. To create an inclusive working environment where diversity is valued, everyone can contribute, and everyday action ensure we meet our duty to uphold and promote equality.

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