Departmental Secretary (XN03)

JOB PURPOSE/SUMMARY To provide secretarial and administrative support to the Adult Therapies CSU. The post holder will be part of a team of secretaries providing administrative and secretarial support to the Adult Therapies CSU. Any member of the Department may ask for help with administrative tasks and the secretaries help out where possible. ORGANISATIONAL CHART Business Support Manager Secretarial Supervisor *This role - Departmental Secretary* PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY The post holder will provide a high quality secretarial/clerical service including specialist word processing/audio skills. The post holder will organise their dedicated managers workload schedules by collating notes relevant to meetings and ensuring supporting papers are ready and available as appropriate Mail will be collected, distributed, opened and dealt with appropriately Taking minutes at meetings may be required The post holder will maintain electronic diaries The post holder will help with the ordering of office supplies The post holder will undertake administrative work for their dedicated manager including travel arrangements The post holder will undertake other ad hoc clerical or administrative duties as required The post holder will be expected to attend any statutory courses as required for the post The post holder shall undertake to keep up to date with skills and personal development. This list of duties/responsibilities is not exhaustive and may be amended following discussion with the post holder. THE LEEDS WAY VALUES Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are: Patient-centred Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values Additionally, the following are core values which relate specifically to this post: Commitment to delivering a high quality secretarial and administrative service Commitment to flexible working in a team situation Commitment to encouraging a positive working environment Commitment to own development

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