Deputy Head of Financial Services

Main duties and responsibilities Manage and provide effective leadership to all areas i.e. monthly reporting, technical accounting, treasury management (accounts receivable and cash management), accounts payable, capital and charity. Promote a positive finance staff development culture and ensure compliance with national and Trust strategies. Plan and organise services within financial services to ensure effective services are delivered and ensure value for money is obtained. Formulate plans to respond to changes in services and/or financial regime that may impact on the department and Trust (or other organisations where a service is provided). Support and advise the Head of Financial Services and Director of Finance where appropriate. Ensure existing Trust and national policies are implemented effectively and monitor compliance. Advise on the impact of any changes in policy that may be required and implement any changes within the department and Trust (or other organisations where a service is provided). Maintain and develop procedures for managers and staff to assist an understanding of and compliance with Standing Financial Instructions, Standing Orders and internal policies and procedure. Manage and develop information systems to provide accurate and timely information as required across all relevant work areas. Deputise for the Head of Financial Services as and when required. Technical Accounting \ Annual Accounts Support in the production of the Trusts statutory financial accounts and supporting information to accepted standards and within the NHS deadlines. Liaise with NHS Improvement, the Department of Health and other agencies as appropriate. Ensure the Trusts statutory accounts and relevant Board representations are presented and approved by the Trust Board and/or Audit Committee. Liaise with the Trusts external auditors and take necessary steps to ensure their financial audit of the Trust is effective and efficient and presents the Trust with a favourable audit comment. Produce key finance information for Board and Business unit reports. Link in with Senior Financial Management Team Staff to jointly manage trial balance mapping to monthly and annual NHSEI returns, working collaboratively to successfully achieve monthly and annual reporting submission. Ensure the integrity of the underlying financial information within relevant financial systems and controls are implemented that provide this assurance. Treasury Management (Accounts Receivable\Debtors and Cash Management) Monitor, report and advise on the borrowing, investment and cash requirements of the Trust. Manage the Trusts bank accounts and oversee the production of regular cash flow reports and forecasts (12 month rolling) for the Board and Finance Committee and report on key changes and/or tactics to meet potential shortfalls. Manage payments from the Trusts bank accounts ensuring sufficient funds are available and secure at all times. Ensure income due to the Trust is collected and accounted for correctly. Produce regular debtor reports identifying aged debts and trends. Report on key changes and advise the Trust of debts that should be written off. Review systems to ensure that debts written off are kept to a minimum. Liaise with the Trusts VAT advisors to the ensuring VAT is recovered efficiently and that claims are submitted to HMRC within their deadlines. Submit claims relating to large \ complex capital schemes to HMRC. Facilitate any VAT audits and ensure compliance with any recommendations. Ensure Finance staff are fully updated and aware of the current VAT guidelines. Ensure inter NHS debtors and creditors are agreed within Department of Health guidelines and annual accounts requirements. Complete and manage control account reconciliations. Accounts Payable (Payments to Suppliers) Ensure systems are in place to make payments to suppliers and others to comply with accepted standards eg the Better Payment Practice Code and NHS guidelines. Produce regular reports monitoring the performance of the accounts payable and Shared Service functions and payments made. Advise on key trends. Ensure payments are suitably authorised and sufficient funds are available to pay creditors. Capital Accounting To liaise with leads for Estates, IT and all Care Groups and support the management of the capital programme. Manage the Trusts capital asset register ensuring all capital assets are accounted for correctly and systems are in place to deal with additions and disposals. Produce the Trusts capital charge estimates each year for submission to NHS Improvement and as part of the Trusts annual budget process. Produce forecast capital investment plans and advise on key trends and strategies. Provide information for and manage the effect of the 5 yearly District Valuer national revaluation of the NHS estate and the accounting treatment of any resulting impairment. Charitable Funds Support and advise the trustees of the Trusts charity (the Trust Board) ensuring that the charity complies with relevant legislation and good practice. Complete the Charitable funds and produce group accounts where applicable as part of the annual account process. Liaise with the Trust Board and Director of Finance. Produce regular reports monitoring the performance of funds and investments. Advise on key trends and issues. Attend the Charitable Funds Committee. Produce the charitys accounts, report and supporting information to accepted standards and within the required deadlines. Liaise with the Charity Commission and other agencies as appropriate. Ensure the charitys accounts and relevant trustee representations are presented and approved by the trustees. Liaise with the charitys external auditors and take necessary steps to ensure their audit of the charity is effective and efficient and presents the charity with a favourable audit comment. Manage the systems and processes of the charity and the interface with the Trusts systems.

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