Medical Secretary and Administrator

The following are the core responsibilities of the Medical Secretary/Administrator. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: a. Typing letters, reports and associated documentation as required b. Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently c. Managing all enquires in an effective manner d. Maintaining an accurate referrals database e. Actioning all incoming email f. Processing calling letters as requested g. Scanning of patient related documentation and attaching scanned documents to patients healthcare records h. Inputting data into the patients healthcare records as necessary j. Processing requests for information i.e., SAR, insurance/solicitors letters and DVLA forms k. Clinically coding data on SystmOne l. Answering incoming phone calls, transferring calls or dealing with the callers request appropriately. m. Managing all administrative queries as necessary n. Carrying out system searches as requested o. Maintaining a clean, tidy, effective working area at all times p. Supporting all clinical staff with general administrative tasks as requested In addition to the primary responsibilities, the Medical Secretary may be requested to: a. Partake in audit as directed by the audit lead b. Produce meeting agendas and record the minutes of meetings c. Support reception staff, providing cover during staff absences Complete opening and closing procedures in accordance with the duty rota

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