Senate Administrator
Job Description
Job summary
The South West Clinical Senate is looking to appoint a Senate Administrator to fill an existing vacancy within the team. The post is offered on a permanent (0.6 WTE) basis.
Established in 2013, the South West Clinical Senate is responsible for providing independent clinical advice to commissioners on all aspects of clinical care and especially on complex pathways delivered across multiple health and social care communities. Following the abolition of the National Clinical Assessment Team (NCAT) in 2014, it now also assumes an important role in providing early clinical input and formal assurance of the clinical components of significant service reconfiguration proposed by Sustainability and Transformation Partnerships prior to public consultation.
We have a strong Senate Council of circa 50 clinical members and secured engagement from over 100 clinicians across the region through our Assembly as well as a Citizens' Assembly of national repute. This is an exciting opportunity with real involvement in improving experience and outcomes for patients.
Main duties of the job
As Senate Administrator the post holder will work as part of the Clinical Senate team, providing administrative support for the Clinical Senate Office. The Clinical Senate is an independent clinical advice-giving body that provides support to commissioners and clinicians across the South West region by develop clinical advice on a range of strategic healthcare topics as well as organising clinical reviews of large-scale service change prior to public consultation.
The postholder will require strong administrative, organisational and communication skills. They will support the Senate Manager and Senate Support Officer in delivering the Clinical Senate business activities. This includes providing admin support (including minuting) for the various Clinical Senate meetings, diary management for the Senate Manager and other members of the Senate Management team, as required.
The Senate Administrator will support the maintenance, updating of the website, social media and other communication channels.
The Senate Administrator is required to be proficient in MS Word, MS Outlook, MS Excel, MS PowerPoint.
The role includes regular communication with senior clinicians from across the whole spectrum of healthcare provision. Excellent interpersonal and prioritisation skills will be employed daily. More information can be found at www.swsenate.nhs.uk.
About us
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS a great place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you'll usually need to be paid the 'standard' salary rate of at least £38,700 per year, or the 'going rate' for your job, whichever is higher. You can find more information on the Government website.
Job responsibilities
You can find further details about the job, in the attached Job Description and other supporting documents.
Essential Criteria
You must be able to demonstrate that you:
- Are educated to NVQ 4 in relevant subject or have equivalent qualification or previous proven experience.
- Have significant administrative / secretarial experience including initiating and maintaining office systems.
- Have ability to work at pace, without supervision and on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.
- Are a clear communicator with excellent writing and presentation skills; capable of constructing and delivering clear information to colleagues and stakeholders.
- Intermediate knowledge of IT systems and MS Office package such as Outlook, Word, Excel, PowerPoint.
- Values diversity and difference, operates with integrity and openness, and works well with others across organisational boundaries whilst listening, involving, respecting and learning from the contribution of others, and making the connection between their work and the benefit to patients and the public. (knowledge Values
Next steps
Applicants who are shortlisted for interview will be contacted by email. You will be kept informed of the format of your assessment along with details of what to expect and timings.
If you require a reasonable adjustment or support with your application, please do not hesitate to contact the Vacancy contact person (contact details are included on this page).
Person Specification
Qualifications
Essential
- Are educated to NVQ 4 in relevant subject or have equivalent qualification or previous proven experience.
Experience
Essential
- Have significant administrative / secretarial experience including initiating and maintaining office systems
- Have ability to work at pace, without supervision and on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
Skills
Essential
- Are a clear communicator with excellent writing and presentation skills; capable of constructing and delivering clear information to colleagues and stakeholders.
- Intermediate knowledge of IT systems and MS Office package such as Outlook, Word, Excel, PowerPoint.
Knowledge
Essential
- Values diversity and difference, operates with integrity and openness, and works well with others across organisational boundaries whilst listening, involving, respecting and learning from the contribution of others, and making the connection between their work and the benefit to patients and the public
Employer details
Employer name
NHS England
Address
South West House, Taunton
Blackbrook Park Avenue
Taunton
TA1 2PX
Employer's website
https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)
