SSDU Operations Manager

The post holder will provide administrative and secretarial support to the Divisional Management Team. The Operations Manager is responsible to the Sterile Services Manager for: Management of the day-to-day decontamination processes of surgical instruments. Responsible for all Sterile Services Operatives on duty. Ensure that the central facility (K61), its machinery and materials are managed effectively to provide a safe, efficient, reliable and cost-effective service to users. Ensure budget targets and other deadlines dictated by the trust are realised. Ensure that the quality management system is maintained and all staff in its application and the requirements of BS.EN.ISO 13485:2003 and the Medical Devices Directive 93/42/EEC are met, acting in the capacity of designated signatory in the absence of Decontamination Manager. On a day-to-day basis to direct the on-site Steriliser Technicians (professionally responsible to the Head of Operational Estates) on the machines which are to be tested, maintained and repaired. Liaise with appropriate officers to ensure that the requirements of Legislation (e.g., the Health and Safety at work Regulations), Standards (e.g., ISO 13485:2003) and guidance (e.g., HTM 0101) are implemented and maintained. Oversee local audit of decontamination facilities for surgical instruments. Collate results and action plan plus the personnel and resources needed to address any shortfall in standards. Monitor the progress against the action plan. Ensuring sufficient, appropriate, accurate and statistically relevant data is collected and maintained and to use this information to monitor, track, analyse and manage performance and to satisfy Trust and regulatory reporting requirements. In the event of a failure in the track and trace system to implement a paper based back up system. To ensure that regulatory data is correctly stored, maintained, audited and retrievable for the designated period. Ensure that the appropriate Daily, Weekly, Quarterly and Annual validation tests are undertaken in compliance with the relevant HTM and audited by the Authorising Engineer (Decontamination) or AED. Ensure that all tests and maintenance activities are correctly entered in the equipment log books and retained for the appropriate time. Ensure that all calibration and test certificates are filed and retained for the appropriate period and are fully available for the external auditors. Ensure that periodic biological and parametric monitoring is arranged for steam, process water, clean-room air, clean-room surfaces, process machinery and medical devices and to analyse and act on the results. Ensure that procedures for sterile product release are always adhered to. Participate in educational programmes for other personnel on the practical application of sterilisation and disinfection technology. Ensure that communication with users of the decontamination service is professional, helpful, continuous, timely, relevant, reliable, and coherent. Ensure that the service is operated cost effectively and within the budget agreed with the SSDU Manager. In consultation with the Finance department, monitor and establish the actual cost of service provision. Implement any measures that will improve cost effectiveness. Control of the purchasing and distribution of raw materials for use in the facility in accordance with Trust Standing Financial Instructions. Advising on the purchase of commercial packs. Organising and controlling the distribution of processed sterile packs and disinfected equipment to the Receipt and Dispatch at both Trusts. Be involved in selection, recruitment, training, and performance management of new and existing staff where appropriate, in liaison with Human Resources. Ensure that staff rotas are compiled and that short term staffing requirements are assessed and managed. Ensure that Trust Attendance Management Policies are implemented, and staff Annual Leave is managed to ensure service reliability. Ensure that there is adequate supervision and support for all staff involved in decontamination. Ensure a high level of staff motivation through personal leadership and continuous communication. Compliance with the Health & Safety at Work Act 1974 the post holder is required to fulfil a proactive role towards the management of risk in all of their actions. This entails the risk assessment of all situations, the taking of appropriate actions and reporting of all incidents, near misses and hazards, and a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions. Ensure that records of training for all staff involved in decontamination are complete and up to date. In liaison with the training dept and other appropriate depts, arrange any future training that may be required to equip personnel involved in decontamination with the necessary skills. To work an alternating shift pattern with the other Operations Manager to cover the 24/7 shift pattern.

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