Trust Central Team Administrative Assistant - Severn Bridges MAT

Severn Bridges Multi-Academy TrustCONTENTSAbout the Trust Central TeamWelcome to our MATAbout the roleHow to Apply/VisitsAdministrative Assistant Job Description Administrative Assistant Person SpecificationTrust Central TeamAdministrative AssistantRecruitment PackTrust Central Team Administrative AssistantAbout the Trust Central TeamThe Central team provides educational, business and management support and expertise to all theTrusts Schools to ensure the Trust operates effectively and efficiently and all the Trusts statutoryresponsibilities are met.There are currently six members of the team including the Chief Executive Officer and their expertiseincludes Education, Finance, Human Resources, Compliance and Administration.More information on individual team members experience can be found by following the link below tothe Trust's website.https://www.severnbridgesmat.co.uk/central-team/As a member of the Central team, the post holder will be based in the Flaxmill Maltings working withother Central team staff and liaising with finance and admin staff at the Trust's schools. Trust Central Team Administrative AssistantWelcome to our MATSevern Bridges Multi-Academy Trust provides a secure and welcoming environmentfor our children and staff. We value each child as a unique individual and seek to nurture and support them tobecome positive, well balanced people equipped for their next steps in life.Our curriculum is balanced and inclusive, helping every child to achieve the highestacademic standards possible, while developing their individual skills, talents andattributes. The holistic approach of our Darwin Growth Curriculum supports this and encouragesnon-academic success and extra-curricular opportunities.We are fully committed to quickly identifying children's barriers to learning andoffering first rate support to children with additional needs. We value and celebratediversity and offer equitable opportunities for all, ensuring children are happy and wellmotivated.As a close knit family of schools we work in partnership towards our shared vision;learning from each other and sharing good practice, while celebrating each school'suniqueness and contribution to its own community. Trust Central Team Administrative Assistant About the RoleThe Severn Bridges Multi-Academy Trust and Trustees wish to appoint a dedicated andsuitably experienced Administrative Assistant to join our enthusiastic and supportive Centralteam.We are looking for an Administrative Assistant who:Is enthusiastic, friendly, motivated, flexible, calm and has a sense of humour.Enjoys and is comfortable working with financial data.Will work closely with the schools where certain key functions are split between theschools and the Central team.Is able to organise workload, recognise priorities and manage several tasks. Has excellent communication and organisational skills.Has good ICT skills using various software (Finance systems (ideally Xero), google, Word,Excel, online diaries, website and social media platforms). Training will be given.Will have experience of working in an office environment.The Trust is committed to safeguarding and promoting the welfare of children, and expects allstaff and volunteers to share the same commitment. This post is subject to an enhanced DBScheck and will follow a safer recruitment policy. Trust Central Team Administrative AssistantSalary - Grade 5, SCP 5-6 £23,500 - £23,893 pa pro rata parttime hours and term time£10,622 - £10,800 actual paEqual OpportunitiesSevern Bridges Multi-Academy Trust is an EqualOpportunities Employer. Applications are welcomefrom suitably qualified candidates regardless of race,colour, nationality, ethnic or national origin, age,marital status, sex, sexual orientation or disability.SafeguardingThe post is subject to Enhanced DBS with children'sbarred list check alongside other pre-employmentchecks in accordance with KCSIE. Please see SevernBridges MAT's safeguarding statement at:www.severnbridgesmat.co.uk/our-policies/GET STARTEDHow to applyPlease download an application formfrom the Trust websitehttps://www.severnbridgesmat.co.uk/job-vacancies/Sorry but CVs will not be accepted. Allcompleted application forms should beemailed to [email protected] candidates are verywelcome to visit the Trust. Pleasecontact us by email at:[email protected] to arrange a visit.Contract Type: Permanent, Term time working Hours of work: Mon- Fri - 20 hours a week (flexibility on working days)Work Base: Shrewsbury Flaxmill Spring Gardens, Shrewsbury, SY1 2SZRequired from: ASAP Closing Date: Tuesday 24th September Interviews: Thursday 3rd October Trust Central Team Administrative AssistantJob DescriptionJob DescriptionPurpose of the postThe administrative assistant will work within the Central team on all aspects of financial, HR, operations and governance work. A large proportion of the post holder's time will be on finance. Principal Duties and ResponsibilitiesThe duties and responsibilities listed below are indicative of the tasks the AdministrativeAssistant will perform, and are not intended to be an exhaustive list. The postholder will beexpected to take on additional tasks appropriate to the role as they ariseFinanceTo work with the Trust Business Manager to reconcile bank accounts across the Trust. To prepare BACS runs for authorisation and payment.To journal pay information and correct any miscodings across all schools by journal. To assist the CFO with monthly monitoring reporting.To be responsible for catering income and expenditure working with school office managers. To raise any invoices for monies owed to the MAT / central team and to assist with rechargesto schools.Administration and Governance To liaise with Flaxmill/Historic England staff on behalf of the MAT in the event of meetingsand events and any other administration.To provide support to the Trust Business Manager with marketing and PR; collatinginformation for newsletters and publicity; arranging photography and proof readingmaterial.To undertake the updates and reviews of existing MAT policies ensuring they are relevantand up to date and approved as required.Trust Central Team Administrative AssistantJob Description contin......... Human ResourcesTo assist the HR manager with all aspects of staff recruitment and training. Thisincudes updating recruitment packs, collating application forms, sending outinterview letters an references and keep records of the recruitment process.Collate all new starter information and keep the new starter checklist up to date.Setting up new starters on National College and sending out induction training linksand monitoring completion of statutory induction training and informing the HRmanager and school if training has not been completed.Operations and ComplianceTo support the Operations and Compliance Officer with all aspects of H&S,compliance and estates management ensuring the Trust meets all its obligationsunder H&S policy and legislative or other changes.To assist with arranging H&S and Compliance meetings and H&S inspections acrossthe Trust.To assist with procurement efficiencies across the Trust.To assist the Operations and Compliance Officer with Condition Improvement Fund(CIF) Bids to prepare, researching and editing bids.To work with schools to coordinate First Aid training; booking courses, sendingregistration and course details, following up certificates and any other administration.To assist the Trust Business Manager with MAT policies; researching, editing andpreparing documents and ensuring the current policy is published where necessary inline with National College/School Bus.STrust Central Team Administrative AssistantJob Description contin........Other Generic ResponsibilitiesBe aware of and comply with policies and procedures relating to child protection,health, safety and security, confidentiality and data protection, reporting all concernsto an appropriate person.Be aware of and support difference and ensure equal opportunities for all.Contribute to the overall ethos/work/aims of the Trust.Appreciate and support the role of other professionals.Participate in training and other learning activities and performance development asrequired.SafeguardingBe aware of and comply with safeguarding responsibilities as outlined in the Trust'sStaff Code of Conduct and related policies and procedures.Data Protection and other statutory responsibilitiesBe aware of and comply with data protection responsibilities as outlined in the Trust'sStaff Code of Conduct and related policies and procedures.GET STARTED Trust Central Team Administrative AssistantPerson Specification