Facilities Administrative Assistant

Some key information

• Individual will be based in County Hall, Monday to Friday 8.30am -5pm (37hrs)
• Standard annual leave 25 days plus bank holidays
• Permanent position

What will I be doing?

This is a administrative role within the Facilities Management team supporting the whole function in the delivery of Corporate Landlord function and Health and safety compliance checking across multiple sites (currently in excess of 140 buildings.)

This administrative role provides direct support to Facilities Officers, Supervisors and Technical/Professional Managers within the Team.

We're working to improve the lives of people in Somerset - and you'll be a key part of that. Your day-to-day work will involve:

• Provides the front facing (face to face, telephone or email) customer service on behalf of the FM function, deals with staff queries at all levels.
• Deals with general administrative work which requires a good working knowledge of Microsoft Outlook, Word and Excel to produce documents, correspondence or prepare material for presentation or circulation as required by the service. Manages group mailboxes. Maintains and updates records to ensure statutory compliance
• Creates staff Security/Access Control swipe cards on system with photo and access levels depending upon job role.

What kind of experience or qualifications do I need?

We offer ongoing support, training and guidance to help you be the best you can be. But it will really help if you:

• have good interpersonal skills
• are flexible and adaptable
• show commitment and enthusiasm

We're proud to be here for the people of Somerset. And that means everyone in Somerset. An important part of this is ensuring that we are as diverse and inclusive as the people and communities we serve.

We welcome applications from a diverse range of backgrounds and experiences to enrich our team. You can always contact the hiring manager for a chat if there's anything you want to talk about before you apply.

What's in it for me?

We are proud to offer an environment that is supportive and rewarding, working as part of a team who are passionate about the work they do to improve the lives of people in Somerset.

We offer great training and development opportunities, with supportive management. As well as this, we have some fantastic employee benefits available:

• We promote a healthy work-life balance and offer flexible working arrangements wherever possible, including working from home.
• Generous annual leave allowance, with the opportunity to purchase additional leave
• Staff discounts in gyms.
• Employee Assistance for the times you may need some support and a variety of employee wellbeing services.
• Auto enrolment onto our generous Pension Scheme and optional pension enhancement through our Additional Voluntary Contribution scheme.
• A Flexible Benefits Scheme via salary sacrifice to obtain a cycle for work and health screenings.
• My Staff Shop offering discounts in shops, online shopping, restaurants, cinema tickets, insurance benefits and more

Anything else I should know?

For an informal chat about the role, please contact Louise Smith via 01823 355352 or [email protected]

When completing your application/CV please provide your full employment history and ensure that any gaps in employment are explained. Please start with your current or most recent employment.

If you have all the information you need, just hit the apply button - we can't wait to hear from you.