Personal Assistant to Managing Director, Head of Institutional Coverage

End Date

Salary Range

We support flexible working - click here for more information on flexible working options

Flexible Working Options

Job Description Summary

Job Description

JOB TITLE: Personal Assistant to Managing Director, Head of Institutional Coverage

LOCATION: London 10 Gresham Street

HOURS: Full-time

WORKING PATTERN Our work style is hybrid, which for this role involves spending 3 to 4 days per week, or 80% of your time, in our London office.

We have exciting opportunity for an ambitious, proactive and motivated individual to join the Institutional Coverage (IC) business within Corporate & Institutional Banking asPA to Managing Director, Head of Institutional Coverage.

Headed up by Lisa Francis, the Institutional Coverage team is responsible for the overall management of Financial Institution client relationships and origination of new relationships across four sectors: Global Banks & Specialist Finance, Insurance & Group Subsidiaries, Asset & Wealth Managers, and Financial Sponsors. The teams operate across the UK and North America.

The role involves working for and with Lisa, who is both a strategic leader but also a wonderful mentor, manging Lisa's office and business programme to ensure the effective use of her time and maximising her ability to focus on the management, development and strategy execution of the Group. The role forms part of the IC MD Office, supporting Lisa's Executive Assistant and Business Manager in the day to day running of Institutional Coverage and Lisa's responsibilities - assisting them with the wider business priorities and activities.

This role involves extensive diary management, coordinating a busy schedule, organising papers, briefings and content across a variety of both internal and external forums and committees - however the role is equally rewarding with the PA to the MD, Head of Institutional Coverage supporting, and at times, leading on key and flagship events at C-Suite/Senior level aligned to growing our business and relationships with our clients.

Key Accountabilities & Responsibilities

• Managing the diary of MD to achieve the optimum time effectiveness - planning and prioritising demanding schedules and producing comprehensive information to support all appointments
• Working close with the EA and BM to the MD to ensure the MDs schedule and day to day running meetings the needs of the business
• Organise and collate papers, packs, briefings - liaising with the relevant contacts/colleagues and GEC offices to coordinate
• Coordination of attendance at the Institutional Coverage Annual Flagship client dinner - with c.90 clients in attendance at C-Suite level
• Regular communication with a wider network of PAs including GEC offices
• Gifts & Hospitality registering, management and approval on behalf of the MD
• International and domestic travel and accommodation for the MD which sees the MD regularly travelling to New York, Bermuda and Edinburgh
• Processing and approval of expenses, corporate card approvals and invoices
• Main point of contact for day to day ad-hoc questions around the MDs schedule and front of house for the MD and IC MD Office

Key Capabilities, Skills and Experience

• Flexibility and adaptability
• Tact and diplomacy
• Discretion and trustworthiness
• High attention to detail
• Effective, efficient and proactive time management and ability to prioritise
• Skilled ability for extensive diary management and accommodating big changes at short notice
• Good verbal and written communication
• Skilled in building and maintaining relationships

What you'll need:

• Ability to connect with a wide variety of stakeholders; local level, GEC offices, Sector Heads, Relationship Managers and various other key internal partners
• Proactivity and organisation; looking ahead and thinking of the bigger picture
• Prioritisation; understanding the priorities of both the MD and the IC MD office, what is in the MDs schedule and support in management of deadlines and understanding of what is needed.

In summary, we're looking for a cheerful, outgoing and personable individual with a friendly demeanour and a talent for building rapport with others - if you enjoy engaging with people and being part of a positive work environment, we want to hear from you!

About working for us

Our focus is to ensure we're inclusive every day, building an organisation that reflects modern society and celebrates diversity in all its forms. We want our people to feel that they belong and can be their best, regardless of background, identity or culture.

We were one of the first major organisations to set goals on diversity in senior roles, create a menopause health package, and a dedicated Working with Cancer initiative. And it's why we especially welcome applications from under-represented groups.

We're disability confident so if you'd like reasonable adjustments to be made to our recruitment processes, just let us know.

Ready for a career where you can have a positive impact as you learn, grow and thrive?

We also offer a wide-ranging benefits package, which includes:

• A generous pension contribution of up to 15%.
• An annual performance-related bonus.
• Share schemes including free shares.
• Benefits you can adapt to your lifestyle, such as discounted shopping.
• 28 days' holiday, with bank holidays on top.
• A range of wellbeing initiatives and generous parental leave policies.

Apply today and find out more!

At Lloyds Banking Group, we're driven by a clear purpose; to help Britain prosper. Across the Group, our colleagues are focused on making a difference to customers, businesses and communities. With us you'll have a key role to play in shaping the financial services of the future, whilst the scale and reach of our Group means you'll have many opportunities to learn, grow and develop.

We keep your data safe. So, we'll only ever ask you to provide confidential or sensitive information once you have formally been invited along to an interview or accepted a verbal offer to join us which is when we run our background checks. We'll always explain what we need and why, with any request coming from a trusted Lloyds Banking Group person.

We're focused on creating a values-led culture and are committed to building a workforce which reflects the diversity of the customers and communities we serve. Together we're building a truly inclusive workplace where all of our colleagues have the opportunity to make a real difference.